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Re-advertisement for the position Programme/Operation Assistant (GS5)

The position:

The Programme /Operation Assistant is located in Country Offices (CO) and reports to
Assistant Representative / International Operation Manager.

Job Purpose:

The Programme/Operation Assistant will provide program, administrative, procurement and
logistical support to strengthen program and/or operation teams.

Responsibilities:

  • Support formulation of the country programme and component projects, by contributing to compilation of relevant information in support of formulation and drafting of funding proposals and / or project documents and work plans.
  • Support, routine implementation and management of the projects in terms of timely delivery of project inputs, HR, logistical, financial, procurement, and administrative inputs, and timely submission of reports.
  • Provide logistical support to projects through coordinating related meetings, workshops and events.
  • Support monitoring of programme / projects financial performance, by providing necessary financial information, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.
  • Supporting the evaluation of project and programme activities, conducting field visits, participating in review meetings, and preparing regular inputs to status and progress reports.
  • Maintaining an effective internal control and audit follow-up; and processing routine transactions in an accurate and timely manner.

Qualifications and Experience:

Education:

Completed Secondary Level Education required. First level university degree desirable.
 

Knowledge and Experience:

● Five (5) years of secondary education, or 2 years for University degree of relevant administrative or programme experience is required at the national level in programme/ project management.
● Proficiency in current office software applications and corporate IT systems.
 

Languages:

Fluency in English; working knowledge of Tetum and Bahasa is an added advantage.

How to apply:

Interested candidates should submit an application letter and a completed United Nations Personal History (P11) Form by email to timor-leste.office@unfpa.org. The P11 Form and Full Job Descriprion/Terms of Reference are attached -- available on the UNFPA websites at https://timor-leste.unfpa.org/en/vacancies.Hard copies application with duly completed P11 and CV could be submitted to the UNFPA office (in a sealed envelope addressed to Jose Soares).  UNFPA will only be able to respond to those applications in whom UNFPA has a further interest.  For the one who applied before, no need to re-submit their application.