The position:
The Programme /Operation Assistant is located in Country Offices (CO) and reports to
Assistant Representative / International Operation Manager.
Job Purpose:
The Programme/Operation Assistant will provide program, administrative, procurement and
logistical support to strengthen program and/or operation teams.
Responsibilities:
- Support formulation of the country programme and component projects, by contributing to compilation of relevant information in support of formulation and drafting of funding proposals and / or project documents and work plans.
- Support, routine implementation and management of the projects in terms of timely delivery of project inputs, HR, logistical, financial, procurement, and administrative inputs, and timely submission of reports.
- Provide logistical support to projects through coordinating related meetings, workshops and events.
- Support monitoring of programme / projects financial performance, by providing necessary financial information, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.
- Supporting the evaluation of project and programme activities, conducting field visits, participating in review meetings, and preparing regular inputs to status and progress reports.
- Maintaining an effective internal control and audit follow-up; and processing routine transactions in an accurate and timely manner.
Qualifications and Experience:
Education:
Completed Secondary Level Education required. First level university degree desirable.
Knowledge and Experience:
● Five (5) years of secondary education, or 2 years for University degree of relevant administrative or programme experience is required at the national level in programme/ project management.
● Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in English; working knowledge of Tetum and Bahasa is an added advantage.
How to apply:
Interested candidates should submit an application letter and a completed United Nations Personal History (P11) Form by email to timor-leste.office@unfpa.org. The P11 Form and Full Job Descriprion/Terms of Reference are attached -- available on the UNFPA websites at https://timor-leste.unfpa.org/en/vacancies.Hard copies application with duly completed P11 and CV could be submitted to the UNFPA office (in a sealed envelope addressed to Jose Soares). UNFPA will only be able to respond to those applications in whom UNFPA has a further interest. For the one who applied before, no need to re-submit their application.
